Simple sample travel itinerary for Admins and Assistants (Google Sheets)

The Officials - Download your free sample itinerary today

Free Downloadable Travel Itinerary I honestly do not know what I would do without Google Drive. It really does allow me to work from anywhere and have access to important documents in no time at all. That’s why I love using it for making travel itineraries.

I like to keep it simple, below are the basic steps I follow when making any itinerary.

  1. I’m not a big fan of wasting paper if it can be helped so I first enter all the details into the diary.
  2. I then use Google Sheets to create the itinerary, later downloading it as a PDF once complete.
  3. I keep a Travel folder in Google Drive and then put each trip within that folder. Once the trip is over I move it to an archive folder.

That’s just about it. I’ve included some screenshots below of how I organize things. Scroll down to get access to the sample trip folder.

The first item “00 – The Officials – Itinerary Sample” Google Sheet is itinerary. I do this so that my principal can see the draft and comment if needed.

The second item “01 – The Officials – Itinerary Sample” is the same itinerary just saves as a PDF. This is simply the final draft, easier to read without the gridlines.

The rest of the items are just samples of things I usually include.

I enter all itinerary items in the diary
I enter all itinerary items into the diary.
I like to keep my filing quite tidy.
1 - At first I start a folder for that trip and then I 
just drop all documents and emails 
(emails literally dragged and dropped from my
mail application) into it as I go.

2 - Then I start to arrange the items or move 
them to an archive folder as I pull the info out
of them that I need. 

3 - I make sure that all that is left in the trip folder
is the item my principal needs and I number them
in order of importance/they are needed.
     4 - I also like to put in articles or important
information about where they are traveling for
them to read on the plain.

5 - I print the items if I have a principal that 
prefers paper but usually they are good with just
a link to the folder.
I like to number each item in my trip folder so they are easy to find.
Download the Travel Itinerary Template Today

Free Download

Use this simple itinerary to provide a clear outline for your executive's travels. Note important information including flight details, sights of interest and more.

Click here to download.

If you are interested in our Travel Planning for Admins and Assistants course that is scheduled to release in Spring 2020, please click the button below to register for our newsletter. You will get the latest news from The Officials and will be the first to know when new courses are launching. We release new courses every month!

Leave a Reply

Your email address will not be published. Required fields are marked *


This site uses Akismet to reduce spam. Learn how your comment data is processed.